How Giving Up Email Can Increase Your Productivity

All people are born with different degrees of ability and fortune, but the one thing we all have in common is that we have the same 24 hours in a day. It’s what you do with those 24 hours that really matters. But how do you free up more time for the important things in your life? Well, productivity specialist Claire Burge suggests that you cut out email altogether, which she says freed up 3 extra hours in her day.

Burge suggests that you track your productivity, by using a tool such RescueTime, notify people to alert them that you’ll no longer be responding to emails, and move the clients you have to a project management system.

99u reports on some of the improvements Burge noticed after the changes  were implemented:

• I have reclaimed on average three hours of every working day. 
• I am able to get home and switch off. I cook, exercise and read at night which I love doing and I do all these things guilt free. 
• I no longer start the day with email. Instead, I open the project tool belonging to the client who I will be giving my attention to for that day, 
• I no longer experience the compulsive need to empty out my inbox all the time. 
• I handle less than 10 emails per day. 
• At the end of every day, I write down my task list for the following day. After this, I open my email and clear it out using the file, action, delete principle. This never takes more than 20 minutes. 
• I no longer have to waste time searching for attachments and information within emails because it is all contained within the files and whiteboard or notebook sections of the project tools. 
• I no longer have file sharing problems because the files are accessible anytime, anywhere. With TeamworkPM, I also have Dropbox integrated which means that file sharing is even more simplified. 
• I no longer have lengthly team meetings via Skype or in person. I have educated my clients to start the week off with a Monday morning check-in where one strategic issue is discussed and all team members give a quick breakdown of what they will be doing for the coming week.

So what do you think? Do you think you’d ever be ready to give up your email?

Comments

comments

Share This Post

Tweet